How to Backup IBM Notes NSF Emails?
How to Backup IBM Notes NSF Emails?
In this article, we will explain How to backup Lotus Notes NSF files, Solutions for backup through the manual method, and automated methods. Backup is necessary to keep protected from any issues in mailbox data. If any error occurs in the NSF file, the user can easily recover data from the Backup.
The IBM Notes is a popular email client over worldwide, its data save using (.nsf) extension including e-mails, contacts, journals, tasks, drafts, and many more. There could be many reasons why we need the backup of Lotus Notes files, some of the reasons are mentioned below:-
- When the NSF file gets damaged.
- When switching IBM Notes to Microsoft Outlook.
- Importing NSF data to another device.
- NSF file size becomes unmanageable.
Solution to Backup Lotus Notes NSF file?
The backup of NSF mailbox data can be done by several ways, some of the methods are listed below:-
- Archiving IBM Lotus Notes emails.
- Saving IBM Notes emails to HTML, EML, PDF file formats.
- Exporting IBM Notes emails to CSV file
Archiving IBM Lotus Notes emails:
This method is available in IBM Notes for backup Lotus Notes emails. With the help of this method, users can archive Lotus Notes emails and save them to the computer with the same (.nsf) file extension.
- Launch IBM Lotus Notes application, On the Menu Tab,
Click on the Action button and
choose Archive>> Create criteria.
- In the Create Criteria Archive windows, type the name for archive folder under the Descriptive
name of these archive criteria options, tick the checkbox Enable this criterion, click on the Selection Criteria options.
- Now,
select the NSF files with their folder and hit “OK”.
- After
this, you can modify the default location of the archive file under Copy documents into my archive application
and clean up the application.
- Go
to the Schedule options on the Archive
Settings page and choose the days and times for archiving.
- At
last, Go to the Action tab on the
menu bar and select Archive>>Archive
Now Tab. After this archiving of Lotus Notes emails, will get started.
Saving IBM Notes emails to EML, HTML, PDF file formats:
This method helps you to save NSF files to other file formats- EML/HTML/PDF on your device, Steps are mentioned below:
- Open the IBM Lotus Notes Application and move all the emails to separate folder for the backup.
- After this, Drag & Drop the e-mails from the application to the computer folder and the emails will get saved in the .eml files. Arrange them into the separate folder as a backup.
In Case, If you want to export EML files into HTML file folder
- Go to Microsoft Outlook Application and open these EML files.
- Then, select these files and go to File>>Save as and choose the option (.HTML) and save it.
After Opening MS-Word application, you can easily save HTML files into PDF file formats
- Open MS Word Application and go to File>>Save As option.
- Choose the PDF format and save it.
Exporting IBM Notes emails to CSV file:
For Exporting IBM Lotus Notes e-mails to CSV file folder, just follow the steps...
- Open All the NSF files that you want to backup, then go to File>>Export option.
- Provide a desired location for the NSF files and In the Save as Type options choose comma-separated value option and click on the OK tab.
- After this, It will save the NSF files to CSV files at your desired location and you can easily import the CSV file with NSF data into MS-Outlook with the help of Import/Export Wizard.
These are the manual methods that help for the backup of NSF emails, conversion of NSF file to Outlook PST file. But before utilizing manual approaches, it is compulsory to know its drawbacks...
- If a user has backed up Notes emails and applications from a Windows OS, then these backed up emails can only be restored to that same OS platform.
- It is quite difficult to export large size NSF file to PST folder.
- It affects the email structure of NSF files.
- Sometimes, email attachments may not be exported
To avoid these drawbacks you will have to utilize a third-party NSF converter utility. Here, I would like to suggest you download an excellent & advanced ATS NSF to PST Converter Tool. It is the most recommending tool by the IT-Professional and expertise.
Let’s know its advanced features-
- Quickly repair severely damaged NSF file data just in few steps.
- Directly convert IBM Lotus Notes To Outlook PST format with all the e-mail properties such as- tasks, contacts, calendars, journals, attachments, drafts, etc.
- Retrieve deleted/permanently deleted mailbox items from the corrupted NSF file.
- You can split any large size NSF file to multiple small PST file and other file folders as per your requirements.
- It allows us to export NSF database to cloud-storage application Office 365, Live Exchange Server.
- It is Compatible with all the Microsoft Outlook versions 2010, 2007, 2019, 2013, 2016 & earlier versions.
- You can saves NSF file into multiple file folders- EML, CSV, HTML, PDF, EMLX, vCard, vCal, MSG, MBOX files.
- Provides smart preview features to see the recovered mailbox items of NSF file data.
- No technical skill or knowledge requirements for operating this tool.
- Batch Converter available this software to easily migrate multiple NSF files to Outlook.
Conclusion
In
this article, we have discussed all the possible methods for backup of NSF emails. Here, I would like to suggest you download Free Version provided by ATS NSF to PST Converter Tool before using any manual methodology. This tool provides
a perfect solution to convert the NSF file to PST file and solves all the
corruption issues in NSF files. Trial Version allows us to convert the first 30
email items from each folder is free of any charges or any cost.